The Leadership Cadre

There are two Head Student Trainers each year. They work to manage the various officers to make sure that the program stays on track. They plan and steer the program under the supervision and direction of the sports medicine coach. They are the students who are responsible for the actions of the trainers and should be proactive in establishing connections to mentor them.

The Head Trainers are also the students’ representatives in dealings with coaches, admin, and school health. They also represent the students with guests and lead any large organized field work. These students are respected on campus and it is understood that they have worked hard with impeccable integrity to achieve this post.

Head Trainers are not typically the “4.5 GPA” hard charging checking every box on their college applications. Instead, they are leaders, who might lack academic confidence in their other courses, but are able to handle the interpersonal conflicts, the stress, the management of complex scenarios, and a true love for the program. This program is predicated on the belief that all students, no matter their background, can succeed at a high level.

Head Trainers work with each officer to develop work flows and accountability. They are trained to approach this from a perspective of assistance. Often for a check in they will ask, “how can I help you?’ Nonetheless, they are ready and able to take the place of an officer who is unable to do their work due to stress, school work, or personal issues.

Head Trainers are identified by wearing six gold bars.

The Operations Officer is the heart and soul of the program. Acting like an organizer, an information hub, project manager, and to ensure accountability to all our trainers. The Operations Officer is like Grand Central Station, all of the program’s activities in some way usually flow through the position. In this role they are almost a third Head Trainer, and if they are over burdened by school, work, personal stress the Operations Officer takes over.

All student trainers who are not assigned to other areas as other officers are under the Operations Officer’s guidance and mentorship. This officer assigns field assignments that match trainers with their teams. Therefore, Operations must understand the nuances of interpersonal relationships between trainers, the coach’s temperament, and the make up of the team. All the while balancing the wants of the individual level 2 or higher trainers.

With Deputy Operations, they are responsible for all our scheduling for any task. In other words, if any component of the program wants to do something it is up to Operations to decide when, where, and recommend if. Therefore, they must be able and willing to work closely with all the other members of student leadership.

Beyond all that Operations runs the day-to-day activities of the program. They make sure that our operational objectives and our commitments to our community are met. In this way they work extremely closely with the Head Trainers. Typically, they assign themselves to the most critical position each season.

Besides the Head Trainers, Operations is the most critical selection and is the most competitive. The Operations Officer is identified by wearing five gold bars.

The Deputy Operations is always given to a member of the junior class. This allows for great training for a student who is thought to be a candidate for Head Student Trainer, Operations, or HIPAA QA/QI. They are engrossed in all the operations and leadership of the program so they get an entire year of learning in the trenches.

Deputy Ops manages the calendar and is responsible for working with the other officers to make sure that their events are calendared appropriately. Deputy Ops also attempts to resolve any conflicts between different priorities. Deputy Ops is also directly involved with the covering of open shifts as they work with the Operations officer to contact other trainers to fill it.

Deputy Ops also oversees the Sports Statistics program and the Chief Sports Statician reports up through this position. They make sure that Stats is scheduled, trained, and safe on the sidelines.

Most importantly Deputy Ops fills in for the Operations Officer if they are unable to complete their duties. This is usually very temporary with a few days to recover from illness or to cover for a few days while studying for a big test. Operations and Deputy Ops are the only officer positions that operate like this, all other are just assumed by the Head Trainers.

The Deputy Operations Officer is identified by wearing three gold bars.

The HIPAA / QA-QI officer is our administrative core. They work to make sure we are in HIPAA compliance through training and system design. This includes the management of Patient Care Reports and our records. They need to liaison with school administration in order to accomplish this with the help of their coaches.

They also have a second role as our Quality Assurance – Quality Improvement Officer. This role is our programmatic excellence building. As Quality Assurance they work to draft protocol to guide us. This includes reviews of journal articles and works to constantly improve them to match best practice. In their Quality Improvement role, they are reviewing Patient Care Reports to make sure that our practice matches protocol and was appropriate for the situation. This position unlike any other really looks deep into the medical field’s administrative backbone with the guidance of their coach.

This position has earned the right to wear four gold bars on their uniform.

Medical Logistics Officer is responsible for all our equipment deployment, stock, ordering, and uniform needs. They need to be extremely organized and detailed oriented to manage all the different types of inventories. Also, Logistics needs to be able to coordinate the supply needs for our various deployments. There could be up to several hundred pounds of equipment needing transport across several different vehicles.

The Logistics Officer also provides oversight of the Equipment Management Program. The Chief Equipment Manager reports to them and they make sure that there are no material impediments to our mission.

Logistics also works to manage our various budgets. The program has funds in academic, ASB, and athletics budgets based on our various fundraising or funding mechanisms. These budgets come with different constraints and rules with different types of items purchased in various situations. The Logistics Officer needs to be able understand what our funding situation is at any given moment for the activities that we engage in.

This position has earned the right to wear four gold bars on their uniform.

The Education Officer is responsible for continuing skill practice. They constantly review skills and work closely with the HIPAA / QA-QI to identify which trainers need continuing training to improve their skills. This should be personalized to the trainer’s need. Therefore, the Education Officer is how we continually improve to prepare our students for college and career readiness.

Education is also an important student mentor for 1st year students. They should be someone with kid gloves, tact, and that easily builds rapport. Education Officer should be a go-to point for all skill development and the place for all members to set up meeting to review skills. They also manage group training opportunities.

Education also is the first step in our peer remediation program. When a student trainer needs some help or guidance it is the Education Officer who intervenes so it does not become a disciplinary issue.

This position has earned the right to wear four gold bars on their uniform.

The Outreach Officer is our liaison to the community at large. They handle all components of the program that are not totally contained in the program. They provide management and oversight to the Medical Club which is a club for our 7th – 9th graders who are interested in medicine or STEM. They also provide a knowledge conduit for all the middle schoolers who might have issues with participation or for our school in general.

They also provide stewardship to our community partners. This entails regular check ins, providing updates, and constantly keeping them in our loop. Outreach seeks out new funding, equipment donations, and training in our community. This is a critical job as they are able to focus our efforts and make sure that elements within the school are not operating at cross purposes.

Outreach’s third duty area is recruitment. The Medical Club should be a developed recruitment pool and it is up to them to make sure that they are excited and ready for joining the program as first year in their sophomore year. They also conduct recruitment activities for the general school populous to make sure that all interested students can join the program.

This position has earned the right to wear four gold bars on their uniform.

The two junior leadership positions are the Leading Student Trainers. They assist with managing projects, activities, and managerial assistance to the other officers. One is selected at the interview from the applicants; while the other is selected in late August by the current leadership (with approval from the coach or faculty) from the previous year’s applicants. Leadership may elect to select a third Leading Trainer at the end of the Fall Semester if they choose and there is a need.

As officers without portfolio, they attend all leadership meetings and help with peer counseling of other student trainers before any issue needs to be sent up the relevant officer. This role allows a more junior student to accumulate a large amount of experience fast and hone their leadership skills.

Leading Training Officers are identified by two gold bars on their uniform.

The student webmaster manages all the forward-facing elements of our webpage and works with the Outreach Officer to manage our social media presence. This person is critical to making sure that the amazing work of the students is recognized by all.

This individual has earned the right to wear two gold bars on their uniform